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Friday, October 21, 2022




VITU VYA MSINGI VYA KUZINGATIA IKIBIDI                               

a)       Hakikisha umejibu kila swali ikibidi. Maana maswali huwa ni 4 au 5 na dakika ni 40 tu mara nyingi                   b) Jibu short, precise and clear. Kama ni mention, mention tu, define, basi define in short but compressively.   wakisema discuss au explain, basi weka point na maelezo muhimu kidogo sana


(a) Procurement Planning in general (meaning, merits of good PP na demerits of it, its stages/steps

 (b) Methods of Public Procurement i.e Tender, shopping, etc in terms of their applicability conditions, advantages and its disadvantages

(c) Methods of Payment in internationa trade such as cash advance, open account, letter of credit amd documentary collection. Merits & demerits of each one

(d)  7 core principles of public procurement  (tumia abbreviation ya TAIFECO kwa wepesi - Transparency, Accountability, Integrity, Fairness, Economy, Competition and Openness

(e) 5 Pillars of public procurement ( Value for money, open and effective competition, Ethics and fair dealing, accountability and reporting as well as Equity)

NB- ni muhimu sana kuzitofautisha pillars and principles of public procurement

(f) Procurement process, stages of public procurement, procurement cycle na hapa ni muhimu kuzitofautisha kati ya stages za procurment na zile za procurement planning

(g) Procurement documents such as Request for quotations (RFQ), Request for Proposal (RFP), Request for Information (RFI), zipo nyingi hivyo angalau uzipate 5 hadi 7 hivi

(h) Documents involved in inspection and receiving exercises

(i) Documents involved in storekeeping, storage, dispatch.

(j) Soma concepts ya Value for Money (VFM)

(k) Procurement issues or issues in public Procurement hapa mara nyingu wanataka challenges/problems issues kama dark purchases, inaccurate specifications, corruptions etc

(l) soma concepts za receiving, inspections, stock checking, stock taking, discrepancies

(m) Types of Contract (3 main types of contracts) hapa mara nyingi huwa ni Fixed price contract, Cost plus (cost reimbursable) contracts as well as time and materials based contracts. Hapa kila moja ina types zake ukiondoa time and materials based contracts, pitia advantages and disadvantages za kila moja

(n) meaning and  Importance of packages, bar coding, brand etc

(o) functions and/or duties of Tender board, PMU, PPRA, GPSA, PSPTB, PPD, PPAA,  angalau tano tano

Pitia kwa juu juu sana kupata points muhimu na maelezo shortly.

B: Another Probable Area for concentration (usaili)

1) Specification, its advantages,  types zake, methods zake  yaani methods of specifying materials

2) meaning of Public procurement and private procurement, their differences and similarities

3) why competitive tendering is considered to be most appropriate procurement method in public sector

4) What are conditions  for rejection of all tenders or under circumstances can PE reject all tenders

5)Define risk, what is rsik mgt and identify main components of risk in public sector Procurement

6) short notes or discuss briefly Tender Data sheet, Performance Bank Guarantee, Bill of materials, bill of lading, tender responsiveness , qualifications information, solicitation documents , public procurement Partnership

7) Basic components of Tender Invitation notice, Pre-qualification documents and specific tender document

8)What is terms of reference, Elaborate the basic elements of term of reference

9) a)  Explain the basis to be considered in selection of individual consultancy

b) what are the criteria used in selection of consultants

10) Define Pre-qualification, explain reasons for pre-qualifaction, its challenges and problems

11) Define tender evaluation, approaches to tender evaluation,  procedural stages of tender evaluation

12) Defins the term post qualification, what are the criteria  for post qualifications

13) pitia pia negotiation kwa ujumla wake, hasa types of negotiation na kila moja faida zake na hasara zake, pia condition for applicability of negotiation

14) motives for  holding inventory, pia reasons for holding  invetory

15) Types of services for  which PE may requie may  requirs service of individual consultants

16) what is outsourcing, types zake, reasons for outsourcing/why outsourcing, its advantages

17) factors to be considered in selection of modes of transport

18) Discrepancy meaning, , its types, reasons for discrepancy, ways to minimize it

19) Material requirements planning, value for analysis, value engineering, STAGES OF VA/VE

20) Define concepts of ABC analysis, JIT, EOQ, Stocktaking mechanism, storage methods, receiving, FIFO, LIFO,six sigma, Pre posting of issues, post posting of Issue

21) Importance of Barcoding in procurement operations

22) Benefits/reasons for conducting supply/supplier audit

23) a) pitia concept of stock location system, its definition, define types zake ambazo ni t fixed location system, random location system na zonal(combined) location system,  merits na demerits of each

 b) security measures of materials in store

c) safety precautions of materials in store

d) Fire precautions of materials in store

24) Describe how the store functions can provide services with due regard to economy

25) Motives for buying from overseas

26) how you will overcome challenges when sourcing overseas

26) a) Describe the types of inventory errors

        b) How do you treat invoices before payment is done?

27) important Characteristic of marketing the services

28)a) Flow process for supplier selection and evaluation

    b) criteria used for selecting and evaluating supplier

29) reasons why companies hire consultants

30) jaribu kupitia materials handling kwa ufupi sana hasa its definition, its importances, benefits of proper materials handling, costs associated with material handling, factors to be considered in selecting materials handling equipment system, methida of materials handling, principles of materials handling (hata 5 au 7 hivi), problems of double handling, types of materials handling equipment, unit load handling

31) a)  Pitia concept of receiving of materials, hasa definition yake, sources of supply, stock receipt cycle(receiving procedures), sources of receipts pamoja na uzijue documents used in receiving of materials

    b) concept ya issuing of materials, its definition, sources of materials issues, procedures of issuing of materials, pamoja na documents used in issuing of materials, methods of posting of issues, methods of issuing goods

c) concept of dispatch of materials, hasa definition, d

C: area of concentration for public service interview

1)a) Elements to be considered in materials handling            

       ( i.e. Time, Motion, Place, Space and Quantity)

   b) Costs associated with materials handling (i.e. 

       interest on stock, idle man and machine time,  

        losses through mishandling, disruption of 

          production schedules, safety of workers and  

         customer dissatisfaction)

    c)  Advantage of coding systems

    d) Economies of proper store layout plus its types

2)a)  What is stores vocabulary b) its objectives na c) its advantages

3) standardization and simplification of materials pamoja na advantage za kila moja

4)what is (a) store location, (b) Stock location index

     (c) stock rotation system

5)a) define store layout b) major type of store layout ( straight through flow system, U-flow system na L-Flow system) pamoja na faida za kila moja

6)a) why keeps stock records

 b) perpetual stock records

c) Typea of stock records

d) certificate of handling over stores, definition pamoja na when to use it

7) a) define stores accounting b) reasons for maintaining stores account

8) a) methods of pricing materials issue pamoja na faida na hasara zake

   b) concepts of Unit of issues and unit of purchase

9) a) stock taking (b) stock checking (c) stock taking sheet (d) stock certificate (e)stock taking process ( f) stock discrepancies (g) errors causing discrepancies (h) types of stock discrepancy (i) stages for investigation of stock discrepancies (j) how to reduce  or means/ways of minimize stock discrepancies (k) stock verification

10) concept of stores facilities hasa

 (a) 5 methods of storage of materials (5)

   i) Binning

  ii) shelving

  iii) Racking

  iv) palletizing

  v) Block Stacking pamoja na faida au hasara za @

    b) what is loose storage and its application

    c) What are the hazards of racking

     d) what are the enemies (problems) of stacking

     e) rules for safe stacking

     f) rules for destacking

11) Concept of Stock control hapa

   a) its definition

   b) Type of stock such as Lot size/batch, fluctuating, anticipatory, transit etc

   c) types of stock levels

    d) stock control system, vitu vya Muhimu ni types zake:-

      i) Order point system/Fixed Qty system

    ii) Periodic review system/cyclic ordering system

12) a) define the term materials management

       b)  objectives of materials management

        c) Typical activities found in materials mgt operations

13) a) what is store, mention stores objective, explain the responsibilities of store, differences btn store and stores

b) meaning and differences between centralized and decentralized stores, pamoja na faida na hasara zake

c) The analysis of the need for stores function (store or warehouse functions) :-

      i) storage

     ii) services

    iii) processing

    iv) conditioning

    v) Mixing Point

  d) measurements of store efficiency

14) a) what is Redundant stock and obsolete stock

       b) Reasons for existence of redundant stock

      c) Practices or ways of minimize redundant stocks

 15) a) what is stockyards

       b) General benefits of stockyards

       c) explain the inherent stockyard problems

 16) a) what is packaging

      b) main functions of packaging

      c) factors for choice of packaging materials

     d) explan 4 categories of materials hazards ( climatic, biological, physical and chemical hazards)

  e) what is containers and mention essentials.of containers and packages

f) what are the principles of good packaging

g)  importances of packaging in business

 17) what are Discounts and expenses affectins purchase price (i.e. Trade discounts, quantity discounts, cash discounts, transport charges, insurance, custom duty/other taxes, Non-returnable packages and returnable package)

 18) a) what is benchmarking

      b) typea of benchmarking

     c) importances of benchmarking

 19)  what is countertrade and mention its forms/ types

 20) what are the factots influencing success in international sourcing (overseas buying)

 21) a) what is supplier development?