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VITU VYA MSINGI VYA
KUZINGATIA IKIBIDI
a)
Hakikisha umejibu kila swali ikibidi. Maana
maswali huwa ni 4 au 5 na dakika ni 40 tu mara nyingi b) Jibu short, precise and
clear. Kama ni mention, mention tu, define, basi define in short but compressively. wakisema discuss au explain, basi weka point
na maelezo muhimu kidogo sana
SOME AREAS OF CONCENTRATION FOR PUBLIC SERVICE INTERVIEWS
(a) Procurement Planning in general (meaning, merits of good
PP na demerits of it, its stages/steps
(b) Methods of Public
Procurement i.e Tender, shopping, etc in terms of their applicability
conditions, advantages and its disadvantages
(c) Methods of Payment in internationa trade such as cash
advance, open account, letter of credit amd documentary collection. Merits
& demerits of each one
(d) 7 core principles
of public procurement (tumia
abbreviation ya TAIFECO kwa wepesi - Transparency, Accountability, Integrity,
Fairness, Economy, Competition and Openness
(e) 5 Pillars of public procurement ( Value for money, open
and effective competition, Ethics and fair dealing, accountability and
reporting as well as Equity)
NB- ni muhimu sana kuzitofautisha pillars and principles of
public procurement
(f) Procurement process, stages of public procurement, procurement
cycle na hapa ni muhimu kuzitofautisha kati ya stages za procurment na zile za
procurement planning
(g) Procurement documents such as Request for quotations
(RFQ), Request for Proposal (RFP), Request for Information (RFI), zipo nyingi
hivyo angalau uzipate 5 hadi 7 hivi
(h) Documents involved in inspection and receiving exercises
(i) Documents involved in storekeeping, storage, dispatch.
(j) Soma concepts ya Value for Money (VFM)
(k) Procurement issues or issues in public Procurement hapa
mara nyingu wanataka challenges/problems issues kama dark purchases, inaccurate
specifications, corruptions etc
(l) soma concepts za receiving, inspections, stock checking,
stock taking, discrepancies
(m) Types of Contract (3 main types of contracts) hapa mara
nyingi huwa ni Fixed price contract, Cost plus (cost reimbursable) contracts as
well as time and materials based contracts. Hapa kila moja ina types zake
ukiondoa time and materials based contracts, pitia advantages and disadvantages
za kila moja
(n) meaning and
Importance of packages, bar coding, brand etc
(o) functions and/or duties of Tender board, PMU, PPRA,
GPSA, PSPTB, PPD, PPAA, angalau tano
tano
Pitia kwa juu juu sana kupata points muhimu na maelezo
shortly.
B: Another Probable Area for concentration (usaili)
1) Specification, its advantages, types zake, methods zake yaani methods of specifying materials
2) meaning of Public procurement and private procurement,
their differences and similarities
3) why competitive tendering is considered to be most
appropriate procurement method in public sector
4) What are conditions
for rejection of all tenders or under circumstances can PE reject all
tenders
5)Define risk, what is rsik mgt and identify main components
of risk in public sector Procurement
6) short notes or discuss briefly Tender Data sheet,
Performance Bank Guarantee, Bill of materials, bill of lading, tender
responsiveness , qualifications information, solicitation documents , public
procurement Partnership
7) Basic components of Tender Invitation notice,
Pre-qualification documents and specific tender document
8)What is terms of reference, Elaborate the basic elements
of term of reference
9) a) Explain the
basis to be considered in selection of individual consultancy
b) what are the criteria used in selection of consultants
10) Define Pre-qualification, explain reasons for
pre-qualifaction, its challenges and problems
11) Define tender evaluation, approaches to tender
evaluation, procedural stages of tender
evaluation
12) Defins the term post qualification, what are the criteria for post qualifications
13) pitia pia negotiation kwa ujumla wake, hasa types of
negotiation na kila moja faida zake na hasara zake, pia condition for
applicability of negotiation
14) motives for
holding inventory, pia reasons for holding invetory
15) Types of services for
which PE may requie may requirs
service of individual consultants
16) what is outsourcing, types zake, reasons for
outsourcing/why outsourcing, its advantages
17) factors to be considered in selection of modes of transport
18) Discrepancy meaning, , its types, reasons for
discrepancy, ways to minimize it
19) Material requirements planning, value for analysis,
value engineering, STAGES OF VA/VE
20) Define concepts of ABC analysis, JIT, EOQ, Stocktaking
mechanism, storage methods, receiving, FIFO, LIFO,six sigma, Pre posting of
issues, post posting of Issue
21) Importance of Barcoding in procurement operations
22) Benefits/reasons for conducting supply/supplier audit
23) a) pitia concept of stock location system, its definition,
define types zake ambazo ni t fixed location system, random location system na
zonal(combined) location system, merits
na demerits of each
b) security measures
of materials in store
c) safety precautions of materials in store
d) Fire precautions of materials in store
24) Describe how the store functions can provide services
with due regard to economy
25) Motives for buying from overseas
26) how you will overcome challenges when sourcing overseas
26) a) Describe the types of inventory errors
b) How do you
treat invoices before payment is done?
27) important Characteristic of marketing the services
28)a) Flow process for supplier selection and evaluation
b) criteria used
for selecting and evaluating supplier
29) reasons why companies hire consultants
30) jaribu kupitia materials handling kwa ufupi sana hasa
its definition, its importances, benefits of proper materials handling, costs
associated with material handling, factors to be considered in selecting materials
handling equipment system, methida of materials handling, principles of
materials handling (hata 5 au 7 hivi), problems of double handling, types of
materials handling equipment, unit load handling
31) a) Pitia concept
of receiving of materials, hasa definition yake, sources of supply, stock
receipt cycle(receiving procedures), sources of receipts pamoja na uzijue
documents used in receiving of materials
b) concept ya
issuing of materials, its definition, sources of materials issues, procedures
of issuing of materials, pamoja na documents used in issuing of materials,
methods of posting of issues, methods of issuing goods
c) concept of dispatch of materials, hasa definition, d
C: area of concentration for public service interview
1)a) Elements to be considered in materials handling
( i.e. Time,
Motion, Place, Space and Quantity)
b) Costs associated
with materials handling (i.e.
interest on
stock, idle man and machine time,
losses through
mishandling, disruption of
production
schedules, safety of workers and
customer
dissatisfaction)
c) Advantage of coding systems
d) Economies of
proper store layout plus its types
2)a) What is stores
vocabulary b) its objectives na c) its advantages
3) standardization and simplification of materials pamoja na
advantage za kila moja
4)what is (a) store location, (b) Stock location index
(c) stock
rotation system
5)a) define store layout b) major type of store layout (
straight through flow system, U-flow system na L-Flow system) pamoja na faida
za kila moja
6)a) why keeps stock records
b) perpetual stock
records
c) Typea of stock records
d) certificate of handling over stores, definition pamoja na
when to use it
7) a) define stores accounting b) reasons for maintaining
stores account
8) a) methods of pricing materials issue pamoja na faida na
hasara zake
b) concepts of Unit
of issues and unit of purchase
9) a) stock taking (b) stock checking (c) stock taking sheet
(d) stock certificate (e)stock taking process ( f) stock discrepancies (g)
errors causing discrepancies (h) types of stock discrepancy (i) stages for
investigation of stock discrepancies (j) how to reduce or means/ways of minimize stock discrepancies
(k) stock verification
10) concept of stores facilities hasa
(a) 5 methods of
storage of materials (5)
i) Binning
ii) shelving
iii) Racking
iv) palletizing
v) Block Stacking
pamoja na faida au hasara za @
b) what is loose
storage and its application
c) What are the
hazards of racking
d) what are the
enemies (problems) of stacking
e) rules for safe
stacking
f) rules for
destacking
11) Concept of Stock control hapa
a) its definition
b) Type of stock
such as Lot size/batch, fluctuating, anticipatory, transit etc
c) types of stock
levels
d) stock control
system, vitu vya Muhimu ni types zake:-
i) Order point
system/Fixed Qty system
ii) Periodic
review system/cyclic ordering system
12) a) define the term materials management
b) objectives of materials management
c) Typical
activities found in materials mgt operations
13) a) what is store, mention stores objective, explain the
responsibilities of store, differences btn store and stores
b) meaning and differences between centralized and
decentralized stores, pamoja na faida na hasara zake
c) The analysis of the need for stores function (store or
warehouse functions) :-
i) storage
ii) services
iii) processing
iv) conditioning
v) Mixing Point
d) measurements of
store efficiency
14) a) what is Redundant stock and obsolete stock
b) Reasons for
existence of redundant stock
c) Practices or
ways of minimize redundant stocks
b) General
benefits of stockyards
c) explain the
inherent stockyard problems
b) main
functions of packaging
c) factors for
choice of packaging materials
d) explan 4
categories of materials hazards ( climatic, biological, physical and chemical
hazards)
e) what is
containers and mention essentials.of containers and packages
f) what are the principles of good packaging
g) importances of
packaging in business
b) typea of
benchmarking
c) importances of
benchmarking