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Wednesday, February 22, 2023

Senior Grants Officer at Jhpiego

 Jhpiego Mwanza Region, Tanzania

Full-time · Mid-Senior level

About the job


The Senior Grants Officer oversees the implementation of a grant-making strategy and the designation of sub-grants to organizations providing services and support to USAID AFYA YANGU program. The Senior Grants Officer will manage the financial administration of sub-grants, including approval of financial records and invoices. Ensures monitoring, compliance, and reporting of sub-grants. Oversees the financial capacity building of all sub-grantees and provides practical operational guidance to build the management capacity of the local organizations to meet contractual requirements and minimum reporting standards. Ensures timely and cost-effective project implementation, reporting activity results, and meeting project deliverables.

Job Grade: 9

This job is open to Tanzanians only



  • Advise and contribute to the design, development, and implementation of sub-grants management
  • Oversee the process of selecting sub-grantees for Award, and this will include establishing the selection criteria for sub-grantees and conducting pre-award assessments to determine the responsibility of prospective sub-grantees, and providing feedback to all applicants
  • Make determinations of risk profiles of prospective sub-grantees and recommend appropriate approaches to mitigate the risks identified, including the development of special award conditions.
  • In addition to pre-award assessments, the Grants Manager will also be responsible for the following pre-award tasks:
  • Ensure sub-grantee meets selection criteria
  • Budget analysis and negotiations
  • Complete submission of award documents for review and approval by Director of Grants, Contracts and
  • Strategic Partnerships, Finance and Administration (F&A) Director, Chief of Party and/or Country Director, or as specified in the Delegation of Authority (DOA) matrix.
  • Advise and contribute to monitoring and evaluation of activities in the context of grants management policies, procedures, and practices
  • Ensure sub-grantees follow policies, procedures, and practices consistent with USAID, Jhpiego, and JHU regulations
  • Responsible for overall financial and administrative management of sub – grantees, ensuring strict adherence to USG accounting policies and procedures
  • Provide technical assistance to staff and grantees on administrative policies and procedures for grants management. Technical assistance on the following topics will be provided in conjunction with the Project
  • Finance and Admin Director:
  • Jhpiego grants management policies and procedures
  • Policies and procedures for procurement under sub-grants
  • Interpretation of donor regulations
  • Preparation of solicitations (RFA, RFPs)
  • Modifications
  • Grantee monitoring
  • Work collaboratively with the USAID AFYA YANGU team and headquarters staff to assure proper project and financial reporting, spending, and compliance


  • Develop financial systems and procedures for sub-grantees.
  • Review, approve and manage sub-grantee budgets
  • Coordinate the monthly reporting process when each grantee project submits requests for reimbursements and reports financial status, monitoring and evaluation data, and a narrative progress report.
  • Review monthly financial reports and ensure that expenses are in accordance with the terms of the agreement and USAID, Jhpiego, and JHU rules and regulations
  • Ensure that sub-grantees properly safeguard funds
  • Process sub-grantee invoices upon approval
  • Train sub-grantee staff on USAID, Jhpiego, and JHU financial reporting and accounting procedures. Identify training and other management and administrative support needs for sub-grantees
  • Contribute to the annual work planning process for USAID AFYA YANGU
    Supervise grants officer(s)

Required Qualifications

  • A Bachelor’s degree or equivalent with six to seven years of relevant experience, a Master’s Degree will be an added advantage.
  • Minimum of 5 to 6 years of experience in grants design, accounting, and/or sub-grant management on large donor-funded international projects
  • Demonstrated expertise with USAID cost principles, reporting requirements, financial regulations, and management systems
  • Demonstrated experience managing the implementation of public health projects of over USD 1m per year in developing countries, with emphasis on RMNCAH
  • Advanced skills in [Excel and QuickBooks]
  • Proficiency in word processing and Microsoft Office
  • Experience in developing replicable and sustainable projects in Tanzania
  • Ability to work in a complex environment with multiple tasks, short deadlines, and intense pressure to perform
  • Fluent in written and spoken English and Kiswahili
  • Excellent facilitation, oral and written communications skills
  • Ability to travel nationally and internationally

Preferred Qualifications

  • All staff members of Jhpiego, regardless of the level of their responsibilities, are expected to:
  • Model the mission and values stated above
  • Participate in the business development processes
  • Contribute to the knowledge sharing and transfer process
  • Make responsible decisions that result in time and cost containment and clear accountability
  • Participate in multiple teams, adopt team spirit, take responsibility for action items assigned, and provide feedback as needed
  • Multitask, be able to manage competing priorities and be able to prioritize in order to meet program and/or organizational objectives

Supervisory (for all supervisors)

  • Coach and/ or mentor and develop others
  • Lead by example to get desired behavioral/ attitudinal change from staff
  • Carefully exercise equal and fair treatment in a supervisory role and handle disciplinary matters satisfactorily
  • Delegate responsibility and authority as appropriate
  • Provide regular feedback to your direct reports